Land recreation & adventure
Books and taxes for ATV and off-road parks.
Day trail passes, machine rentals, season memberships, and weekend camping add-ons all paid at the same gate. Gus sorts it as it lands, an accountant checks every transaction, and you get one number a month.
- From $197 a month
- An accountant on every transaction
- Cancel whenever
June came in at $21,500. Rental income was strong, but a chunk of season pass money you already collected in March also landed in this month's usage.
- Day trail pass salesTrail pass income
- Rental fleet payoutsRental income
- Polaris fleet financing paymentRental fleet costs
- Trail grading contractorTrail maintenance
- Gate staff payrollStaff wages
Why your books are different
ATV park books go wrong at the gate and in the rental fleet.
You are selling access to land, renting out machines that take a beating, and holding season pass money that pays for months of visits you have not delivered yet. A generalist counts every gate swipe the same way. Your books need to know a day pass is not a season pass, and a rental payout is not free money.
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1
A season pass is not this month's income
A rider buys a $500 season pass in March and rides all summer. Counted as March income, the summer months when the park is actually busiest show nothing from that rider.
What we doSpreads season pass income across the months of the season, so each month reflects the trail use it actually covers. -
2
Rental fleet income hides its own real cost
A rented ATV brings in cash every weekend, but it also depreciates, breaks down, and needs financing payments, and if the payout gets treated as pure profit, the fleet can quietly lose money.
What we doKeeps rental fleet income next to fleet financing and repair costs, so you can see what the rental side actually nets. -
3
Trail maintenance and grading get lumped into general upkeep
Grading, culvert repair, and erosion control on forty miles of trail is a real and recurring cost, and burying it in general property maintenance hides how much the trail system itself costs to keep rideable.
What we doKeeps trail grading and erosion work in its own line, separate from building or parking lot repairs. -
4
Camping and add-on income gets buried in trail pass sales
A weekend rider who also books a campsite pays for two different things, and if that charge lands as one deposit, you cannot tell whether camping add-ons are worth the extra hosting effort.
What we doSplits trail pass income from camping and add-on income even when a rider pays for both at once.
Your categories
The categories Gus keeps for an ATV and off-road park.
Set up once for how passes, rentals, and camping get paid. You never pick a category. He does, and an accountant checks it.
Money in
- Trail pass incomeDay passes and single-visit trail fees.
- Season pass incomeSeason and annual passes, recognized across the riding season.
- Rental incomeATV, UTV, and dirt bike rental payouts.
- Camping and add-on incomeCampsite bookings and gear add-ons paired with a trail visit.
- Group and event bookingsPrivate trail buyouts and organized ride events.
Money out
- Rental fleet costsFinancing, repairs, and depreciation for rental machines.
- Trail maintenanceGrading, culvert repair, and erosion control across the trail system.
- Gate and staff wagesGate attendants, rangers, and rental counter staff.
- Fuel for rental and rescue vehiclesFuel for the rental fleet and staff trail vehicles.
- Liability insuranceCoverage for trail riding and rentals, often the largest fixed cost.
- Signage and trail markersTrail signs, maps, and safety postings.
- Marketing and booking feesAds, Bookeo's cut of online reservations, and directory listings.
- Land lease or property costsPayments tied to the land the trail system sits on.
What we watch for you
- Rental fleet margin
What each rental machine earns after financing and repair costs, useful before adding to the fleet.
- Deferred season pass balance
How much season pass money is still owed in trail days not yet ridden.
- Trail maintenance cost per mile
What upkeep runs across the trail system, since erosion and grading needs shift with weather and use.
- The set-aside
What you will owe, tracked every month, so tax season is a number you already knew.
Ask Gus
Things ATV park owners ask Gus.
Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.
Season pass money gets spread across the riding season as riders actually use it, not dumped all into the month it was sold. June's report shows the share those passes earned this month.
I keep rental income next to what the fleet costs in financing and repairs, so you can see the real net, not just the weekend cash coming in.
That is more of a waiver and safety compliance question than a bookkeeping one, so it is above my pay grade. I will flag it for the accountant to point you the right direction.
The tax side
The tax side of an ATV and off-road park.
Most of what trips up an off-road park is timing season pass income and keeping the rental fleet's real cost visible.
What your return has to get right
Your accountant signs it, so it gets done right the first time.
- Season passes are earned over the seasonSeason pass money collected up front is deferred income, recognized across the months of the riding season rather than the month collected.
- Rental fleet depreciationATVs and UTVs bought for the rental fleet are equipment, and bonus depreciation is 100 percent for property acquired after January 19, 2025, though spreading it out sometimes makes more sense.
- Gate staff and rangersStaff working scheduled shifts under your direction are usually employees, even if paid seasonally or per shift.
- Land improvementsTrail grading, culverts, and permanent signage are often capital improvements to the land, typically written off over time rather than expensed all at once.
Deductions ATV and off-road parks miss
Your bookkeeper knows what to look for in your statements. You never have to.
- Rental fleet repairs
- Trail grading and culvert work
- Liability insurance premiums
- Gate and ranger wages
- Fuel for rental and rescue vehicles
- Trail signage and maps
- Online reservation fees
- Erosion control materials
- Safety equipment for renters
- Land lease payments
- Marketing and event promotion
- Radios and trail communication gear
General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.
All year, not just April
An ATV park year, kept every month.
Trail traffic peaks in warm months and the fleet needs upkeep in the off season. Your team keeps you ahead of both. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.
- January
Plan the year
Last year's return gets started, and a monthly set-aside is planned based on how last season's riding traffic actually landed.
- April
Filed. Done.
Your return is filed and signed as the trail system reopens for the season.
- July
Peak season check
Where you stand at the busiest stretch, and whether rental fleet costs are keeping pace with rental income.
- October
Before the season winds down
Fleet repairs, trail maintenance, and equipment worth buying before the off season and winter.
What you get
What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.
Book a call- Monthly bookkeeping
Every transaction sorted into categories set up for ATV and off-road parks. You never categorize a thing.
- An accountant checks every transaction
Real review, every month, before your books close. Not a spot check.
- Your business tax return, filed
Prepared, reviewed, and signed by that same accountant every year.
- The monthly number
What you made, what you spent, what to set aside for taxes.
- Your own bookkeeper
A real person assigned to your business, in the app whenever you need them. No hold music.
- On your books all year
Every month, not just in April. Your team speaks up whenever something is worth your attention.
- Cancel any time
No contract. No cancellation call. Your books are yours.
Straight answers
Questions ATV park owners ask first.
We sell day passes, season passes, and rentals all at one gate. Can Gus keep them separate?
Yes. He sorts each charge from your deposit records into the right category, and asks once when a charge is not clear.
Season pass sales spike every spring. Will that make summer look weak?
No. Gus spreads season pass income across the riding season as it is actually used, so summer months show the real trail traffic they earned.
Can Gus tell me if my rental fleet is actually profitable after financing?
Yes. He keeps rental income next to fleet financing and repair costs, so you can see the real net on the rental side, not just what comes in at the counter.
Our trail grading contractor bills are unpredictable. Does that mess up the monthly number?
No, trail maintenance stays in its own line so a big grading bill is explained as trail upkeep, not treated as a random bad month.
We also rent out campsites next to the trailhead. Does that get mixed with trail pass income?
No, camping and add-on income stays separate from trail passes, so you can see whether the camping side is worth running on its own.
Is a real accountant checking my books?
Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.
What does it cost, and can I cancel?
It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.
More in land recreation & adventure
We keep books for the business next door too.
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What makes a bookkeeper worth paying for Every business we keep books for
Book a call
Pick a time. That's the whole signup.
Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.
- $197 a month to start
- An accountant on every transaction
- Cancel whenever