Youth & adult sports training

Books and taxes for lacrosse clubs.

Spring season dues, a recruiting package that bundles film and showcase entry for older players, turf field rental during your busiest months, and sticks and pads that wear out faster than anyone expects. Gus sorts all of it, an accountant checks every transaction, and you get one number a month.

Book a call What we handle
  • From $197 a month
  • An accountant on every transaction
  • Cancel whenever
MayExample month
$15,000
what you made

May came in at $15,000. The high school recruiting packages sold separately from regular season dues this month, so each shows up on its own line.

  • Spring season duesSeason dues
  • Recruiting package feesRecruiting packages
  • Turf field rental, springField rental
  • Stick and pad replacementEquipment
  • Hudl subscriptionFilm and recruiting software
Money in$58,000
Money out$43,000
Set aside for taxes$3,300
An example month. Yours will have your numbers.

Why your books are different

A lacrosse club's books go wrong in the same handful of spots.

A generalist sees deposits and bills. Your club runs a spring season on rented turf, sells a separate recruiting package to older players heading toward college, and replaces sticks and pads more often than most equipment lasts. When the books do not know that, one number hides three very different businesses.

  1. 1

    Recruiting packages get folded into regular season dues

    A high school player's recruiting package, which bundles film work, a recruiting profile service, and showcase entry, often costs far more than a standard season fee, but if both land as one dues category, the club cannot see whether that added service is worth what it costs to run.

    What we doKeeps recruiting package income separate from standard season dues, so each can be checked against its own real cost.
  2. 2

    Turf rental cost spikes get treated as a flat monthly bill

    Spring turf demand from soccer, football, and lacrosse all competing for the same fields often pushes rental rates up during your busiest months, but if it is logged as a flat cost, you cannot see whether that spring premium actually gets covered by the season's dues.

    What we doTies turf rental cost to the season it supports, so a spring price spike shows up against the dues meant to cover it.
  3. 3

    Equipment gets replaced far more often than it gets tracked

    Sticks, pads, and helmets wear out or break well before a season ends, and small, frequent replacement purchases often get lost in a general supplies line instead of showing the real pace of equipment turnover.

    What we doKeeps equipment replacement in its own line, so you can see how much sticks and pads are really costing across a season.
  4. 4

    Film and recruiting software subscriptions get billed but not tied to who pays for them

    A club that pays for Hudl or a recruiting profile service on behalf of players, sometimes recovering the cost through the recruiting package and sometimes not, can lose track of whether that cost is actually being covered.

    What we doTracks film and recruiting software cost against recruiting package income, so you know whether it's paying for itself.
  5. 5

    Summer recruiting camp travel gets mixed with the regular season budget

    Travel to an out-of-state showcase or recruiting camp over the summer is a very different cost than a weekly local practice, but both often land in one general travel and facility line.

    What we doKeeps summer recruiting travel apart from the regular season budget, so each can be checked on its own terms.

Your categories

The categories Gus keeps for a lacrosse club.

Set up once for how you get paid and what you spend. You never pick a category. He does, and an accountant checks it.

Money in

  • Season duesStandard spring season fees, tracked apart from recruiting packages.
  • Recruiting packagesBundled film, profile service, and showcase entry for older players.
  • Camp and clinic feesSummer camps and skills clinics run outside the regular season.
  • Gear salesSticks, pads, and gloves sold to families.

Money out

  • Coach paySeason and camp coaching staff, kept apart from your own draw.
  • Field rentalTurf time rented for practices and games.
  • EquipmentSticks, pads, helmets, and other gear that wears out through a season.
  • Film and recruiting softwareHudl and recruiting profile service fees.
  • Recruiting travelHotels, vans, and fuel for out-of-state camps and showcases.
  • InsuranceParticipant accident and general liability coverage.

What we watch for you

  • Recruiting package margin

    What recruiting packages bring in against film, showcase, and service costs.

  • Turf cost per season

    What field rental actually costs during the spring price spike.

  • Equipment turnover

    How much sticks and pads are really costing across a full season.

  • The set-aside

    What season dues and recruiting packages actually owe, tracked monthly so April is already handled.

Ask Gus

Things lacrosse club directors ask Gus.

Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.

Our recruiting package costs way more than regular dues. Is it actually worth what we charge for it?

That's exactly what I'm tracking. I keep recruiting package income and its film and showcase costs on their own lines, so you can see the real margin instead of guessing.

Turf rental jumped a lot this spring because every field sport wants the same slots. Does that mess up the numbers?

No, I tie that cost to the spring season it supports, so the spike shows up against this season's dues rather than looking like an unexplained jump.

We're sending eight kids to an out-of-state showcase this summer. How should that be tracked?

Keep the travel and entry costs separate and I'll book them against summer recruiting travel, apart from your regular season budget, so you can see what the trip actually cost.

The tax side

The tax side of a lacrosse club.

Most of what trips up a club is separating a premium recruiting service from ordinary season dues, and keeping fast-wearing equipment visible.

What your return has to get right

Your accountant signs it, so it gets done right the first time.

  • Coach worker classificationA coach who works the club's season schedule using the club's fields is usually an employee, not a contractor, even part time.
  • Contractor 1099s for guest cliniciansA visiting skills coach or showcase evaluator paid $2,000 or more in 2026, and not on payroll, gets a 1099-NEC by January 31.
  • Equipment as an ordinary business expenseSticks, pads, and helmets that wear out within a season are usually deducted as ordinary expenses rather than depreciated equipment, since they don't hold value over multiple years.
  • The pass-through deductionMost club owners can take up to 20 percent of business profit off their taxable income. It comes out right when season dues and recruiting package income are booked separately.

Deductions lacrosse clubs miss

Your bookkeeper knows what to look for in your statements. You never have to.

  • Sticks, pads, and helmets
  • Turf field rental
  • Hudl and recruiting software
  • Goals and field marking equipment
  • Liability and accident insurance
  • Registration software fees
  • First aid and training room supplies
  • Showcase and recruiting listing fees
  • Website and scheduling tools
  • Coaching certification fees
  • Storage for equipment
  • Van or trailer rental for travel

General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.

All year, not just April

A lacrosse club's year, kept every month.

Spring season and summer recruiting camps carry most of your year, but your taxes come on a fixed schedule. Your team keeps you ahead of it. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.

  1. January

    Plan the year

    Last year's return gets started, the coach 1099 list is ready, and a set-aside is running well before spring season dues come in.

  2. April

    Filed. Done.

    Your return is filed and signed, right as spring season dues come in.

  3. July

    Halfway check

    Where you stand, what you will owe, and whether summer recruiting camps changed the number.

  4. October

    Before next spring

    Before next spring's turf contracts and equipment orders go out, Gus looks at what's worth locking in before December.

What you get

Starts at$197a month

What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.

Book a call
  • Monthly bookkeeping

    Every transaction sorted into categories set up for lacrosse clubs. You never categorize a thing.

  • An accountant checks every transaction

    Real review, every month, before your books close. Not a spot check.

  • Your business tax return, filed

    Prepared, reviewed, and signed by that same accountant every year.

  • The monthly number

    What you made, what you spent, what to set aside for taxes.

  • Your own bookkeeper

    A real person assigned to your business, in the app whenever you need them. No hold music.

  • On your books all year

    Every month, not just in April. Your team speaks up whenever something is worth your attention.

  • Cancel any time

    No contract. No cancellation call. Your books are yours.

Straight answers

Questions lacrosse club directors ask first.

Can Gus separate recruiting packages from regular season dues?

Yes. He keeps them on their own lines, so you can see whether the recruiting package is actually earning what it costs in film work and showcase entries.

We rent different turf fields depending on availability. Does that complicate the books?

No. Gus ties whatever you pay for field time to the season it supports, no matter how many different fields you end up using.

We go through a lot of sticks and pads in a single season. Is that worth tracking closely?

It is. Gus keeps equipment replacement in its own line, so you can see the real pace of turnover instead of it disappearing into general supplies.

We collect dues through a club management app. Do I have to change anything?

No, that app can keep doing exactly what it's doing. Gus reads your bank statement, and the rare deposit that needs context gets a single question, answered once and remembered.

Our books haven't been touched since last season ended. Can that be fixed before this one starts?

Yes. Send over your bank statements from last season forward, and Gus sorts through them so the club has a real number before the new season kicks off.

Is a real accountant checking my books?

Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.

What does it cost, and can I cancel?

It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.

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Book a call

Pick a time. That's the whole signup.

Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.

  • $197 a month to start
  • An accountant on every transaction
  • Cancel whenever