Equipment & specialty rentals

Books and taxes for RV and camper rental fleets.

Outdoorsy and RVezy bookings, turnover cleaning between trips, mileage and generator hour overages, and propane refills. Gus keeps every unit's real cost straight, an accountant checks every transaction, and you get one number a month.

Book a call What we handle
  • From $197 a month
  • An accountant on every transaction
  • Cancel whenever
JulyExample month
$14,600
what you made

July came in at $14,600. Outdoorsy's cut on three bookings landed as a fee this month, not a smaller sale, so your real trip prices still show up honest.

  • Outdoorsy payout, net of feeMarketplace bookings
  • RVezy payout, net of feeMarketplace bookings
  • Turnover cleaning and detailingTurnover and cleaning
  • Propane tank refills, fleetFuel and propane
  • RV loan payment, unit 3Fleet financing
Money in$53,200
Money out$38,600
Set aside for taxes$4,400
An example month. Yours will have your numbers.

Why your books are different

RV rental books go wrong in the same four places.

A generalist sees deposits and bills. Your business runs on a handful of motorhomes booked through marketplaces that take a cut, a turnover crew that cleans between every trip, and mileage and generator caps that bring in extra fees. When the books miss that, one bad trip looks like a bad month.

  1. 1

    Marketplace payouts arrive net of commission

    A booking through Outdoorsy or RVezy pays out less than the renter was charged, because the marketplace keeps a cut before the deposit lands. Booking only the deposit understates what the trip actually cost the renter and hides what the marketplace takes.

    What we doBooks the full trip price as income and the marketplace's commission as its own cost, so your real rates and the real cost of the marketplace both show up.
  2. 2

    Turnover cleaning gets buried in general supplies

    Detailing, tank pump-outs, and linen laundering between every trip are a real recurring cost of running an RV fleet, but lumped into a vague supplies category, you cannot see whether your turnover fee actually covers what it costs.

    What we doKeeps turnover and cleaning costs in their own line so the turnover fee can be checked against what it actually takes to reset a unit.
  3. 3

    Mileage and generator overage fees hide inside the base rental

    A renter who drives past the included mileage or runs the generator past its hour cap pays an overage fee, but mixed into the base trip price, you lose track of how often trips actually run over.

    What we doKeeps overage fees in their own category so you can see how often caps are being hit and whether they need adjusting.
  4. 4

    A unit purchase reads like a bad quarter

    Adding a motorhome to the fleet for eighty thousand dollars is a real equipment purchase, but filed as a straight expense it wrecks that quarter's profit on paper and skips the write-off equipment gets.

    What we doFlags a unit purchase the day it shows up, logs it as equipment, and routes the depreciation decision to the accountant.

Your categories

The categories Gus keeps for an RV rental fleet.

Set up once for how you get paid and what you spend. You never pick a category. He does, and an accountant checks it.

Money in

  • Marketplace bookingsTrips booked through Outdoorsy, RVezy, or a similar peer-to-peer marketplace.
  • Direct bookingsTrips booked straight through your own site or by phone, no marketplace cut.
  • Mileage and generator overagesFees charged when a trip runs past the included miles or generator hours.
  • Add-on rentalsBike racks, camp chairs, and kitchen kits rented alongside the unit.
  • Damage deposits keptDeposit money kept after damage beyond normal wear.

Money out

  • Fleet financingLoan or lease payments on the motorhomes and trailers themselves.
  • Turnover and cleaningDetailing, tank pump-outs, and linen laundering between every trip.
  • Fuel and propanePropane refills and any fuel the fleet burns between bookings.
  • Repairs and maintenanceTires, appliances, awnings, and generator servicing.
  • InsuranceFleet coverage beyond what the marketplace provides during a booking.
  • Storage lot rentWhere the fleet parks between trips.
  • Marketplace commissionsWhat Outdoorsy or RVezy keeps from each booking.

What we watch for you

  • Marketplace commission cost

    What Outdoorsy and RVezy keep against what direct trip bookings bring in.

  • Turnover cost per trip

    Cleaning and reset costs against the turnover fee charged. It tells you if the fee still covers the work.

  • Overage fee frequency

    How often trips run past mileage or generator caps. A rising number may mean the caps need a second look.

  • The set-aside

    What you will owe in taxes, tracked trip by trip, so filing season is not a scramble.

Ask Gus

Things RV rental owners ask Gus.

Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.

Why does a $1,400 booking only show $1,190 landing in the account?

Outdoorsy kept $210 as its fee. I booked the full $1,400 as your sale and the $210 as a marketplace cost, so your real trip price still shows up right.

Just added a fifth motorhome for $76,000. Can that come off this year?

Usually, yes. I logged the motorhome as fleet equipment instead of a straight expense and flagged the purchase, so the accountant can weigh in on the write-off with your full year in view.

Do I owe taxes on damage deposits I get to keep?

Yes, once it is kept for damage it counts as income, same as a normal charge. I only book it that way once you actually keep it, not the day it is collected.

The tax side

The tax side of an RV rental fleet.

Most of what goes wrong here is a unit purchase filed as an expense instead of equipment, and marketplace payouts booked at the net amount instead of the full trip price.

What your return has to get right

Your accountant signs it, so it gets done right the first time.

  • Depreciating the fleetMotorhomes and travel trailers bought for rental are usually depreciable equipment. Section 179 expensing and 100 percent bonus depreciation for property acquired after January 19, 2025 are often available, and the accountant decides the timing on a unit used for rental to others.
  • 1099-K from rental marketplacesOutdoorsy and RVezy issue a 1099-K at $20,000 and 200 transactions in 2026, but every dollar of rental income is taxable whether or not a form arrives.
  • Contractor 1099sA turnover cleaner or repair technician not on payroll gets a 1099-NEC if paid $2,000 or more in 2026, due January 31.
  • The pass-through deductionMost owner-operators can take up to 20 percent of business profit off their taxable income. It comes out right when the books are right all year.

Deductions RV and camper rental fleets miss

Your bookkeeper knows what to look for in your statements. You never have to.

  • Turnover cleaning and detailing
  • Propane and fuel
  • Tire and appliance repairs
  • Generator servicing
  • Awning repairs
  • Fleet loan interest
  • Storage lot rent
  • Marketplace commissions
  • Fleet insurance
  • Linen and kitchen kit replacement
  • Bike rack and add-on gear
  • Card processing fees

General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.

All year, not just April

An RV rental year, kept every month.

Trips book up whenever travelers plan them. Your taxes come on a schedule. Your team keeps you ahead of both. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.

  1. January

    Plan the year

    Last year's return gets started, the 1099 list for turnover crews and repair techs is ready, and you get a monthly set-aside so filing season is already handled.

  2. April

    Filed. Done.

    Your return is filed and signed. No surprise bill, because the set-aside has been running since January.

  3. July

    Halfway check

    Where you stand, what you will owe, and whether the summer travel rush changed the number.

  4. October

    Before the slow season

    Bookings thin out heading into winter in a lot of regions. Gus looks at fleet purchases and moves worth making before December.

What you get

Starts at$197a month

What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.

Book a call
  • Monthly bookkeeping

    Every transaction sorted into categories set up for RV and camper rental fleets. You never categorize a thing.

  • An accountant checks every transaction

    Real review, every month, before your books close. Not a spot check.

  • Your business tax return, filed

    Prepared, reviewed, and signed by that same accountant every year.

  • The monthly number

    What you made, what you spent, what to set aside for taxes.

  • Your own bookkeeper

    A real person assigned to your business, in the app whenever you need them. No hold music.

  • On your books all year

    Every month, not just in April. Your team speaks up whenever something is worth your attention.

  • Cancel any time

    No contract. No cancellation call. Your books are yours.

Straight answers

Questions RV rental owners ask first.

Can Gus handle bookings that come through Outdoorsy and RVezy at the same time?

Yes. Each marketplace's payouts are booked at the full trip price, with its commission tracked as its own cost, so you can compare what each one actually nets you.

I run some trips direct and some through a marketplace. Does that change anything?

It changes where the booking is tracked, not what you do. Direct and marketplace bookings are kept in their own categories so you can see which side of the business is actually growing.

Can I write off a new motorhome the same year I buy it?

Often yes. A unit bought for the rental fleet can usually be written off in the year you buy it, and sometimes spreading it out is the better call. The accountant decides with your whole year in view.

Do damage deposits count as income right away?

No. They only count once they are actually kept for damage or a fee. Gus tracks them as held money until that happens, so your monthly number stays honest.

My books are behind because I only started tracking trips last season. Is that a problem?

No. Hand over the bank statements and whatever Outdoorsy or RVezy payout history you can pull. Gus works out the real trip prices from there, the accountant checks it, and most owners know where they stand inside a week.

Is a real accountant checking my books?

Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.

What does it cost, and can I cancel?

It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.

More in equipment & specialty rentals

We keep books for the business next door too.

What makes a bookkeeper worth paying for Every business we keep books for

Book a call

Pick a time. That's the whole signup.

Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.

  • $197 a month to start
  • An accountant on every transaction
  • Cancel whenever