Dental
Books and taxes for denture clinics.
New denture packages paid across several visits, quick relines and repairs, and lab costs that differ whether a case is made in-house or sent out. Gus sorts every deposit, an accountant checks every transaction, and you get one number each month.
- From $197 a month
- An accountant on every transaction
- Cancel whenever
April made $11,400. Most of the month was relines and repairs rather than new cases, and I kept the outside lab fees apart from your in-house lab materials.
- Denture package paymentNew denture packages
- Reline and repair paymentRelines and repairs
- Outside lab invoiceOutside lab fees
- Denture acrylic orderDenture and lab materials
- Local newspaper adMarketing
Why your books are different
A denture clinic's books go wrong in four familiar places.
A new denture case is one package spanning several visits, and a reline is a completely different kind of job. A generalist bookkeeper who blends the two loses track of what is actually driving the month.
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1
A denture package spans several visits, one price
A full set of dentures is usually priced as one package covering impressions, a try-in, and delivery, paid across two or three visits, not as separate charges for each step.
What we doTracks package payments against the case they belong to, so a deposit and a final payment two visits later still read as one job, not two. -
2
Relines and repairs are a different business than new dentures
A quick reline or a broken tooth repair on an existing denture brings in far less than a new denture case, but a generalist bookkeeper who lumps all denture work together loses track of which side is actually driving revenue.
What we doKeeps new denture cases separate from relines and repairs, so you can see both halves of the business clearly. -
3
In-house and outsourced lab work cost differently
A clinic that finishes some cases in its own lab and sends others to an outside lab has two very different cost structures for what looks like the same kind of case.
What we doTracks lab costs against whether a case was made in-house or sent out, so you can see which is actually more efficient. -
4
Adjustment visits get billed differently depending on the patient
Some adjustment visits are included in the original package price and some are billed separately, especially for a repeat patient outside the normal follow-up window, and mixing them up under-counts real revenue.
What we doFlags adjustment income separately from package payments so included visits and billed visits do not get confused.
Your categories
The categories Gus keeps for a denture clinic.
Set up once for how the clinic gets paid and what it spends. You never pick a category. He does, and an accountant checks it.
Money in
- New denture packagesThe full price for impressions, try-in, and delivery, often collected across two or three visits.
- Relines and repairsSmaller, faster jobs on dentures the clinic did not necessarily make.
- Medicare Advantage and insurance paymentsLimited dental riders that some patients carry, alongside mostly private pay.
- Adjustment feesFollow-up visits billed outside what the original package price covered.
Money out
- Denture and lab materialsAcrylic, teeth, and lab supplies, whether the case is made in-house or sent out.
- Outside lab feesCases sent to an outside lab instead of finished in-house.
- Clinical staff payAny assistant or associate denturist, kept apart from front desk pay.
- Equipment and lab maintenanceIn-house lab equipment, molds, and their upkeep.
- MarketingLocal ads and materials aimed at patients needing dentures.
- Practice software subscriptionsScheduling and case tracking software.
What we watch for you
- New case count
How many new denture packages start each month, the clearest driver of revenue.
- Reline and repair volume
How much of the month came from smaller reline and repair work against new cases.
- In-house versus outsourced share
How many cases are finished in-house against sent to an outside lab, since the costs differ.
- The set-aside
What you owe as package cases and quick repairs mix, tracked all year so April holds no surprise.
Ask Gus
Things denture clinic owners ask Gus.
Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.
I tag each payment to the case it belongs to as it comes in, so the impression deposit, the try-in payment, and the delivery payment all read as one job instead of three separate charges.
Not on its own. I keep relines and repairs in their own category, so a month leaning that way reads as a shift in case mix, not a drop in business.
I can show you what outside lab fees are costing against what an in-house setup would run, but whether it is worth it for your volume is above my pay grade. The accountant can help you weigh it.
The tax side
The tax side of a denture clinic.
Most of what goes wrong here is timing across visits, not the rules themselves. A package paid in stages needs the full year in view to sort out correctly.
What your return has to get right
Your accountant signs it, so it gets done right the first time.
- Lab and molding equipmentIn-house lab equipment for finishing dentures can usually be written off the year you buy it. Bonus depreciation is 100 percent for property bought after January 19, 2025.
- Package payments across visitsA denture package paid across several visits is recognized as payments land. The accountant works out the details at tax time with the full year's cases in view.
- Associate denturist classificationAn associate denturist or dentist paid a share of case revenue is usually an employee, and state rules on who can perform this work vary by state.
- Contractor 1099sAn outside lab or a relief provider paid $2,000 or more in 2026 who is not on payroll gets a 1099-NEC by January 31.
Deductions denture clinics miss
Your bookkeeper knows what to look for in your statements. You never have to.
- Denture acrylic and teeth
- Outside lab fees
- Lab equipment maintenance
- Malpractice insurance
- Scrubs and clinic uniforms
- Continuing education
- Denturist association dues
- Marketing and local ads
- Practice software subscriptions
- Credit card processing fees
General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.
All year, not just April
A denture clinic's year, kept every month.
New cases and quick repairs move on different rhythms. Your taxes move on the calendar's schedule. Your team keeps you ahead of both. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.
- January
Plan the year
Last year's return gets started, the contractor list for any outside lab or relief provider is ready, and a monthly set-aside begins so April is not a scramble.
- April
Filed and signed
Your business return is filed. Between package cases and quick repairs, the set-aside running since January covers what is due without a scramble.
- July
Midyear read
A look at where the clinic stands, what you will owe, and whether new case volume is keeping pace with relines and repairs.
- October
Before the slow stretch
New case starts sometimes dip around the holidays. Before that hits, Gus flags equipment worth buying and anything worth doing before December.
What you get
What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.
Book a call- Monthly bookkeeping
Every transaction sorted into categories set up for denture clinics. You never categorize a thing.
- An accountant checks every transaction
Real review, every month, before your books close. Not a spot check.
- Your business tax return, filed
Prepared, reviewed, and signed by that same accountant every year.
- The monthly number
What you made, what you spent, what to set aside for taxes.
- Your own bookkeeper
A real person assigned to your business, in the app whenever you need them. No hold music.
- On your books all year
Every month, not just in April. Your team speaks up whenever something is worth your attention.
- Cancel any time
No contract. No cancellation call. Your books are yours.
Straight answers
Questions denture clinic owners ask first.
How do you track a denture package that pays out over several visits?
Each payment is tagged to the case it belongs to as it arrives, so an impression deposit, a try-in payment, and a delivery payment all show up as one job rather than three separate charges.
Some months are mostly relines and repairs instead of new dentures. Is that a problem?
No, that is normal case mix for this kind of clinic. Gus keeps relines and repairs in their own category so a month leaning that way reads correctly instead of looking like a drop in business.
Some of my cases are made in-house and some are sent to an outside lab. Does that matter for the books?
Yes, and Gus tracks it. Lab costs are kept apart by whether a case was finished in-house or sent out, so you can see which is actually more efficient for your clinic.
Do adjustment visits count as new revenue or part of the original package?
It depends on whether the visit was included in the original price. Gus flags adjustment income that was billed separately so it does not get confused with what the package already covered.
My books have not been touched since my previous denturist retired. Can Gus catch up?
Yes. Send the statements from that stretch. Gus works case by case through the gap, and the accountant reviews it once it is current.
Is a real accountant checking my books?
Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.
What does it cost, and can I cancel?
It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.
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What makes a bookkeeper worth paying for Every business we keep books for
Book a call
Pick a time. That's the whole signup.
Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.
- $197 a month to start
- An accountant on every transaction
- Cancel whenever