Medical practices & clinics
Books and taxes for laser hair removal studios.
Multi-session packages by body area, unlimited annual plans, a medical director overseeing from a distance, and laser equipment that costs as much as a car. Gus sorts all of it, an accountant checks every transaction, and you get one number a month.
- From $197 a month
- An accountant on every transaction
- Cancel whenever
May came in at $23,400. Package sales ran heavy ahead of summer, so I kept that prepaid revenue apart from single sessions to show what's actually been earned so far.
- 6-session package, underarms and legsSession package revenue
- Unlimited annual plan enrollmentUnlimited membership revenue
- Medical director oversight feeMedical oversight costs
- Candela laser leaseLaser equipment
- Laser technician payrollTechnician wages
Why your books are different
A laser hair removal studio's books go wrong around packages and oversight.
Almost everything you sell is a bundle of future visits, some capped at a session count and some technically unlimited, and a physician you may rarely see in person is still a real, required cost. A generalist has no framework for either.
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1
Session packages get spent before they're delivered
A patient who buys a 6 or 8 session package for one or more body areas pays it all up front, but the sessions happen over months, and booked as one month's income, a big package sale hides what's still owed.
What we doKeeps session package revenue visible as its own line, tracked against sessions delivered, so a big package sale doesn't overstate one month. -
2
Unlimited plans need different tracking than capped packages
An unlimited annual plan is priced assuming average usage, but a patient who comes in constantly costs more to serve than one who barely uses it, and that risk is invisible if unlimited plans are lumped in with regular session packages.
What we doKeeps unlimited membership revenue in its own line, apart from capped session packages, so you can watch how that model is actually performing. -
3
Medical oversight fees are a required cost with no clinical visit attached
Laser hair removal often requires a supervising physician's oversight even though they may never see most patients directly, and that oversight fee is a real, recurring cost that doesn't fit neatly into typical service business categories.
What we doKeeps medical oversight costs in their own line, so it's visible as its own predictable expense rather than blending into technician wages. -
4
Laser equipment reads as a supply run
A laser hair removal machine can cost as much as a car, and filed as supplies, a purchase wrecks the month it was bought and hides what it's worth over years.
What we doFlags a big equipment purchase the day it lands, logs it as equipment, and lets the accountant decide how it gets written off.
Your categories
The categories Gus keeps for a laser hair removal studio.
Set up once for how packages, memberships, and oversight all get paid. You never pick a category. He does, and an accountant checks it.
Money in
- Session package revenueMulti-session packages by body area, tracked against sessions delivered.
- Unlimited membership revenueAnnual unlimited plans, kept apart from capped packages.
- Single-session revenueOne-off sessions paid without a package or plan.
- Retail product salesNumbing cream and aftercare products sold at checkout.
Money out
- Laser equipmentTreatment lasers, logged so they get written off right.
- Medical oversight costsSupervising physician fees required for laser treatment.
- Technician wagesLaser technicians and estheticians, kept apart from front desk pay.
- Aftercare product inventoryNumbing cream and post-treatment product stock.
- Rent and utilitiesTreatment rooms and reception space.
- Liability insuranceCoverage for the studio and its technicians.
- Marketing and social mediaAdvertising that drives package and membership sales.
What we watch for you
- Package revenue owed
How much prepaid package money still represents sessions not yet delivered.
- Unlimited plan usage cost
How unlimited plan revenue compares to how often those members actually come in.
- Oversight cost share
What medical oversight costs against total revenue, since it's a fixed requirement regardless of volume.
- The set-aside
What you will owe, tracked every month, so April is a number you already knew.
Ask Gus
Things laser hair removal studio owners ask Gus.
Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.
Because most of those sessions are still owed. I keep package revenue tracked against what's been delivered so far, so a big sales month doesn't get treated like it's all profit yet.
I keep unlimited plan revenue apart from capped packages so you can watch how it performs over time. Whether to keep offering it is your call.
It's the cost of the physician who's required to oversee the laser treatments, even without seeing most patients directly. I keep it in its own line so it's clearly labeled instead of looking mysterious.
The tax side
The tax side of a laser hair removal studio.
Most of what matters here is timing package and membership revenue correctly and tracking laser equipment as a capital purchase.
What your return has to get right
Your accountant signs it, so it gets done right the first time.
- Laser equipment purchasesLaser hair removal machines can usually be written off the year you buy them, with 100 percent bonus depreciation available for property acquired after January 19, 2025.
- Package and membership revenue timingA prepaid package or unlimited plan is income when sold, but keeping it clearly labeled helps the accountant match it to the right period as sessions are delivered.
- Medical oversight feesFees paid to a supervising physician for required oversight are generally deductible as an ordinary business expense in the year they're paid.
- Retail product inventoryNumbing cream and aftercare products held for resale are generally tracked as inventory, with their cost recognized as items sell.
Deductions laser hair removal studios miss
Your bookkeeper knows what to look for in your statements. You never have to.
- Laser equipment maintenance
- Medical oversight fees
- Aftercare product inventory
- Liability insurance
- Technician certification and training
- Marketing and social media costs
- Treatment room supplies
- Practice management software
- License and permit renewal
- Protective eyewear and safety equipment
General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.
All year, not just April
A laser hair removal studio year, kept every month.
Package sales, memberships, and seasonal demand each move on their own rhythm. Your taxes come on a fixed schedule. Your team keeps you ahead of both. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.
- January
Plan the year
Last year's return gets started, and you get a monthly set-aside so April is already handled, even with packages still being delivered.
- April
Filed. Done.
Your return is filed and signed. No surprise bill, because the set-aside has been running since January.
- July
Halfway check
Where you stand, what you will owe, and whether summer package sales matched last year's pattern.
- October
Before year end
Gus looks at equipment worth buying and anything worth doing before December, as many patients start new packages ahead of the new year.
What you get
What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.
Book a call- Monthly bookkeeping
Every transaction sorted into categories set up for laser hair removal studios. You never categorize a thing.
- An accountant checks every transaction
Real review, every month, before your books close. Not a spot check.
- Your business tax return, filed
Prepared, reviewed, and signed by that same accountant every year.
- The monthly number
What you made, what you spent, what to set aside for taxes.
- Your own bookkeeper
A real person assigned to your business, in the app whenever you need them. No hold music.
- On your books all year
Every month, not just in April. Your team speaks up whenever something is worth your attention.
- Cancel any time
No contract. No cancellation call. Your books are yours.
Straight answers
Questions laser hair removal studio owners ask first.
Do you handle insurance billing since a physician oversees treatment?
No. Gus does not handle insurance billing, medical coding, or claims of any kind. Laser hair removal is cash-pay, and Gus works from what actually lands in your bank account.
A client bought a package but never finished all her sessions. What happens to that money?
Gus keeps prepaid package revenue tracked separately from earned revenue. What to do about an unused package is a policy question for you and your accountant.
How do you handle our unlimited annual plan differently from regular packages?
Unlimited membership revenue stays in its own line, apart from capped session packages, so you can watch that model's performance separately.
Why does the medical oversight fee need its own category?
It's a fixed, recurring cost tied to a legal requirement rather than to any one patient visit, so keeping it separate makes it easy to see and easy to explain.
Do I owe sales tax on the numbing cream and aftercare products I sell?
Retail products are often subject to state sales tax even though the treatment itself may not be. Gus keeps retail sales in their own line so the accountant can confirm what applies to you.
Is a real accountant checking my books?
Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.
What does it cost, and can I cancel?
It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.
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What makes a bookkeeper worth paying for Every business we keep books for
Book a call
Pick a time. That's the whole signup.
Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.
- $197 a month to start
- An accountant on every transaction
- Cancel whenever