Wedding & event vendors
Books and taxes for 360 photo booth companies.
Booth rental fees, a rotating turntable that needs regular maintenance, licensed music for video overlays, and an attendant standing by for guest safety at every event. Gus sorts all of it, an accountant checks every transaction, and you get one number a month.
- From $197 a month
- An accountant on every transaction
- Cancel whenever
September came in at $3,800. The turntable motor needed a repair this month, so I kept it apart from your regular software and licensing costs.
- September 27 wedding reception bookingBooth rental fees
- Turntable motor repairTurntable maintenance
- Music licensing subscriptionMusic licensing
- Attendant and spotter staffingAttendant pay
- Video delivery app subscriptionSoftware and delivery
Why your books are different
A 360 photo booth company's books go wrong in the same handful of places.
A generalist sees rental invoices and a repair bill. Your business is a rotating turntable that wears down with regular use, licensed music for the videos guests take home, and an attendant who has to stand by for safety at every single event. When the books do not know that, the number they hand you is wrong.
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1
Turntable maintenance gets lumped with general supplies
The rotating turntable's motor, sensors, and LED ring wear down with regular use, and if repairs are not tracked as their own ongoing cost, it is hard to tell what keeping the turntable running actually costs you per event.
What we doKeeps turntable maintenance in its own line, apart from general supplies. -
2
Music licensing gets missed
Adding music overlays to guests' videos usually requires a licensed music service, and if that cost is not tracked apart from your app and delivery subscriptions, you cannot tell what it is really costing to offer that feature.
What we doKeeps music licensing in its own line, apart from other software. -
3
Attendant and spotter staffing looks like a flat cost
Someone has to stand by the turntable for guest safety at every single event, unlike a standard photo booth that can sometimes run unattended, and if that staffing cost is not tied to the specific event, you cannot tell if your pricing actually covers it.
What we doTies attendant and spotter pay to the specific event it supported. -
4
A new turntable or camera rig looks like a supply run
The rotating turntable, camera arm, and LED lighting rig together can cost thousands of dollars, and filed as a supply purchase, it wrecks that month's number and misses the chance to write it off properly.
What we doFlags turntable and rig purchases as equipment. -
5
The deposit is not spending money yet
A client books an event months out and pays a deposit, and if it is treated like this month's earned income, the books overstate what has actually been worked.
What we doFlags booked deposits for events not yet worked, so you always know how much of the balance is spoken for.
Your categories
The categories Gus keeps for a 360 photo booth company.
Set up once for how you get paid and what you spend. You never pick a category. He does, and an accountant checks it.
Money in
- Booth rental feesThe base charge for a 360 turntable booking.
- Booking depositsHeld when a client books, often weeks or months out.
- Music overlay upgradesCharged for licensed music added to guest videos.
- Extended hour feesExtra charged when a booking runs longer than planned.
- Instant digital delivery add-onsFaster video delivery sold as an upgrade.
Money out
- Turntable and rig equipmentThe rotating turntable, camera arm, and lighting rig.
- Turntable maintenanceMotor, sensor, and LED repairs from regular use.
- Music licensingLicensed music used in guest video overlays.
- Attendant and spotter staffingRequired at every event for guest safety.
- Software and delivery appsVideo processing and delivery tools.
- InsuranceLiability coverage for on-site use.
- Delivery and transportGetting the turntable to and from venues.
What we watch for you
- Turntable maintenance cost per event
What repairs actually cost against what each booking brings in.
- Cost per event
Attendant pay and delivery against what each booking actually billed.
- Booked deposits on hand
How much of the balance belongs to events not yet worked, so it is never mistaken for spare cash.
- The set-aside
What you will owe, tracked every month, so April is a number you already knew.
Ask Gus
Things 360 photo booth owners ask Gus.
Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.
No, I keep turntable maintenance in its own line, so you can see what keeping it running actually costs you per event.
No, I keep music licensing apart from other software, so you can see what offering that feature really costs.
Tied to the specific event, so you can see if your pricing actually covers having a spotter on-site.
The tax side
The tax side of a 360 photo booth company.
Most of what goes wrong here is mixing turntable upkeep with everyday software, and forgetting that music needs its own license.
What your return has to get right
Your accountant signs it, so it gets done right the first time.
- Turntable and rig equipmentThe rotating turntable, camera arm, and lighting rig bought for the business are usually treated as equipment. The accountant decides how much of the cost to write off now.
- Attendant 1099sAttendants and spotters not on payroll get a 1099-NEC if paid $2,000 or more in 2026, due January 31. Gus keeps that list running.
- Music licensing as an ordinary costA licensed music service for video overlays is usually an ordinary deductible business cost, kept apart from your general software subscriptions.
- The pass-through deductionMost owner-operators can deduct up to 20 percent of business profit off their taxable income. It comes out right when the books are right all year.
Deductions 360 photo booth companies miss
Your bookkeeper knows what to look for in your statements. You never have to.
- Turntable and rig equipment
- Turntable maintenance and repair
- Music licensing subscriptions
- Attendant wages
- Video delivery app subscriptions
- Liability insurance
- Delivery vehicle costs
- Website and online booking
- Bridal show booth fees
- Business cards and branding
- Storage for equipment
- Card processing fees
General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.
All year, not just April
A 360 photo booth company's year, kept every month.
Weddings and events book up spring through fall, then ease off. Your team keeps you ahead of both the calendar and the return. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.
- January
Plan the year
Last year's return gets started, the 1099 list for attendants is ready, and a monthly set-aside is planned before booking season floods your calendar.
- April
Filed and signed
Your return is filed and signed right as the spring booking rush hits, so tax season never competes with your busiest weekends.
- July
Halfway check
Where you stand midyear, what you will owe, and whether this year's booking count is on pace.
- October
Before the last fall bookings
The busiest fall dates are still ahead. Gus looks at equipment worth buying before December and what the winter months need to cover.
What you get
What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.
Book a call- Monthly bookkeeping
Every transaction sorted into categories set up for 360 photo booth companies. You never categorize a thing.
- An accountant checks every transaction
Real review, every month, before your books close. Not a spot check.
- Your business tax return, filed
Prepared, reviewed, and signed by that same accountant every year.
- The monthly number
What you made, what you spent, what to set aside for taxes.
- Your own bookkeeper
A real person assigned to your business, in the app whenever you need them. No hold music.
- On your books all year
Every month, not just in April. Your team speaks up whenever something is worth your attention.
- Cancel any time
No contract. No cancellation call. Your books are yours.
Straight answers
Questions 360 photo booth owners ask first.
Is turntable maintenance a regular supply cost?
No. It is kept in its own line, apart from general supplies, so you can see what keeping the turntable running actually costs you per event.
Is music licensing the same as our delivery app subscription?
No. Music licensing stays in its own line, apart from other software, so you can see what offering that feature really costs.
Does attendant and spotter staffing get tracked per event?
Yes. It is tied to the specific event, so you can see if your pricing actually covers having someone on-site for safety.
Does a new turntable count as a supply expense?
No. It is treated as equipment, and the accountant decides how much of the cost to write off in the year you buy it.
My books are behind from a busy season. Can Gus catch up?
Yes. Send what you have and Gus sorts it. Most owners know where they stand within a week.
Is a real accountant checking my books?
Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.
What does it cost, and can I cancel?
It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.
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What makes a bookkeeper worth paying for Every business we keep books for
Book a call
Pick a time. That's the whole signup.
Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.
- $197 a month to start
- An accountant on every transaction
- Cancel whenever