Wedding & event vendors
Books and taxes for mobile video game truck companies.
Truck build-out and gaming equipment, generator power at venues with no hookup, subcontracted operators running a second truck, and consoles that need replacing. Gus sorts all of it, an accountant checks every transaction, and you get one number a month.
- From $197 a month
- An accountant on every transaction
- Cancel whenever
July came in at $5,400. Two bookings on the same Saturday needed a second truck and operator, so I kept that pay apart from your own take.
- July 12 wedding reception bookingEvent booking fees
- Subcontracted operator, second truckOperator staffing
- Generator fuelPower and generator
- New gaming console replacementEquipment
- Truck maintenance and detailingVehicle maintenance
Why your books are different
A mobile video game truck company's books go wrong in the same handful of places.
A generalist sees booking fees and a vehicle bill. Your business is two parties booked on one Saturday that need a second truck, a generator that powers the setup at venues with no hookup, and consoles that eventually need replacing. When the books do not know that, the number they hand you is wrong.
-
1
Subcontracted operators blend into your own pay
Two parties booked on the same day means running a second truck with another operator, and if their pay comes out of the same lump sum as your own, you cannot tell which booking actually made money.
What we doTies each operator's pay to the event they worked. -
2
A new console or TV looks like a supply run
Gaming consoles, monitors, and seating replacements can cost thousands of dollars, and filed as a supply purchase, it wrecks that month's number and misses the chance to write it off properly.
What we doFlags equipment purchases so the accountant can decide how to write them off. -
3
Truck build-out and vehicle costs get mixed together
The specialized build-out inside the trailer, screens, seating, and wiring, is different from routine vehicle maintenance like oil changes and tires, and lumped together, you cannot tell what the gaming setup itself costs to maintain versus the vehicle.
What we doKeeps the gaming build-out apart from routine vehicle maintenance. -
4
Generator fuel gets buried in general vehicle costs
Running consoles, screens, and AC off a generator at a venue with no power hookup is a real recurring cost, and if it is not tracked apart from truck fuel, you cannot tell what powering the setup actually costs per event.
What we doKeeps generator fuel and power costs in their own line. -
5
The deposit is not spending money yet
A client books an event months out and pays a deposit, and if it is treated like this month's earned income, the books overstate what has actually been worked.
What we doFlags booked deposits for events not yet worked, so you always know how much of the balance is spoken for.
Your categories
The categories Gus keeps for a mobile video game truck company.
Set up once for how you get paid and what you spend. You never pick a category. He does, and an accountant checks it.
Money in
- Event booking feesThe base charge for a party or reception booking.
- Booking depositsHeld when a client books, often weeks or months out.
- Extended time feesExtra charged when a booking runs longer than planned.
- Multiple-truck bookingsLarger events booking more than one truck.
- Wifi and online gaming add-onsCharged when guests want online multiplayer access.
Money out
- Gaming equipmentConsoles, monitors, and seating bought or replaced.
- Truck and trailer build-outScreens, seating, and wiring inside the trailer.
- Generator and power costsFuel for running the setup at venues without power.
- Vehicle maintenanceRoutine upkeep apart from the gaming build-out.
- Subcontracted operatorsPay for a second truck's operator.
- InsuranceVehicle and liability coverage.
- MarketingWebsite, social ads, and party expo booths.
What we watch for you
- Cost per event
Operator pay and generator costs against what each booking actually billed.
- Equipment replacement rate
How much goes to replacing worn consoles and monitors, so it does not hide in the numbers.
- Booked deposits on hand
How much of the balance belongs to events not yet worked, so it is never mistaken for spare cash.
- The set-aside
What you will owe, tracked every month, so April is a number you already knew.
Ask Gus
Things mobile video game truck owners ask Gus.
Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.
Tied to the specific event they worked, so you can see which booking actually made money.
No, that is equipment. I flag it so it does not wreck the month, and the accountant decides how it is written off.
No, I keep generator and power costs in their own line, apart from truck fuel, so you can see what powering the setup actually costs.
The tax side
The tax side of a mobile video game truck company.
Most of what goes wrong here is mixing the gaming build-out with everyday vehicle costs, and an operator whose pay needs to stay tied to the job.
What your return has to get right
Your accountant signs it, so it gets done right the first time.
- Gaming equipment and truck build-outConsoles, monitors, and the trailer build-out bought for the business are usually treated as equipment. The accountant decides how much of the cost to write off now.
- Operator 1099sA subcontracted operator not on payroll gets a 1099-NEC if paid $2,000 or more in 2026, due January 31. Gus keeps that list running.
- Employee or contractorAn operator who drives your truck, runs your equipment, and only works events you assign may look more like an employee than a contractor. Gus flags it so the accountant can look at how you are set up.
- The pass-through deductionMost owner-operators can deduct up to 20 percent of business profit off their taxable income. It comes out right when the books are right all year.
Deductions mobile video game truck companies miss
Your bookkeeper knows what to look for in your statements. You never have to.
- Gaming consoles and monitors
- Truck and trailer build-out
- Generator fuel
- Vehicle maintenance and detailing
- Subcontracted operator fees
- Liability and vehicle insurance
- Website and social ads
- Party expo booth fees
- Wifi hotspot subscriptions
- Seating and interior upkeep
- Business cards and branding
- Card processing fees
General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.
All year, not just April
A mobile video game truck company's year, kept every month.
Bookings run year-round, with weekends and school breaks staying the busiest stretches. Gus keeps the return on its own schedule. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.
- January
Plan the year
Last year's return gets started, the 1099 for any subcontracted operator is ready, and a monthly set-aside is planned before booking season floods your calendar.
- April
Filed and signed
Your return is filed and signed right as spring booking season ramps up, so tax season never competes with your busiest weekends.
- July
Halfway check
Where you stand midyear, what you will owe, and whether this year's booking count is on pace.
- October
Before the holiday push
Holiday parties start filling the calendar. Gus looks at equipment worth replacing before December and what the winter months need to cover.
What you get
What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.
Book a call- Monthly bookkeeping
Every transaction sorted into categories set up for mobile video game truck companies. You never categorize a thing.
- An accountant checks every transaction
Real review, every month, before your books close. Not a spot check.
- Your business tax return, filed
Prepared, reviewed, and signed by that same accountant every year.
- The monthly number
What you made, what you spent, what to set aside for taxes.
- Your own bookkeeper
A real person assigned to your business, in the app whenever you need them. No hold music.
- On your books all year
Every month, not just in April. Your team speaks up whenever something is worth your attention.
- Cancel any time
No contract. No cancellation call. Your books are yours.
Straight answers
Questions mobile video game truck owners ask first.
Can Gus track pay for a second truck operator on a busy day?
Yes. Each operator's pay is tied to the specific event they worked, so you can see which booking actually made money.
Does a new console count as a supply expense?
No. It is treated as equipment, and the accountant decides how much of the cost to write off in the year you buy it.
Is generator power the same as vehicle fuel?
No. Generator and power costs stay in their own line, so you can see what powering the setup actually costs per event.
Is the truck build-out tracked apart from routine vehicle maintenance?
Yes. The gaming build-out stays separate, so you can see what the setup itself costs to maintain versus the vehicle.
My books are behind from a busy season. Can Gus catch up?
Yes. Send what you have and Gus sorts it. Most owners know where they stand within a week.
Is a real accountant checking my books?
Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.
What does it cost, and can I cancel?
It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.
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What makes a bookkeeper worth paying for Every business we keep books for
Book a call
Pick a time. That's the whole signup.
Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.
- $197 a month to start
- An accountant on every transaction
- Cancel whenever