Wellness & recovery services
Books and taxes for cryotherapy studios.
Whole-body sessions sold as memberships months ahead, liquid nitrogen tanks refilled on a schedule, and a chamber that needs certified upkeep. Gus sorts all of it, an accountant checks every transaction, and you get one number a month.
- From $197 a month
- An accountant on every transaction
- Cancel whenever
January came in at $7,300. The nitrogen refill was a bigger tank than usual, so I checked with you before booking it as anything out of the ordinary.
- Mindbody payoutSingle sessions
- Monthly membership feesMemberships
- Liquid nitrogen refillNitrogen supply
- Chamber service visitEquipment maintenance
- Operator certification renewalLicensing
Why your books are different
A cryotherapy studio runs on nitrogen, and the books need to know it.
A whole-body chamber does not run on electricity alone, it runs on a nitrogen supply that has to be delivered, measured, and certified operators trained to handle it safely. Treat that like an ordinary supply bill and every month looks like it is guessing at its own costs.
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1
A quiet week can still look busy on paper
A member pays $99 a month for unlimited sessions whether the chamber gets used once or a dozen times. Booked as income without a look at how many sessions actually ran, a quiet week can hide behind a steady membership number.
What we doKeeps membership fees in their own line and tracks session counts from your booking data, so revenue and actual chamber use tell the same story. -
2
A nitrogen delivery is not a flat monthly cost
A liquid nitrogen delivery can run a few hundred dollars one month and several thousand the next, depending on tank size and how many sessions ran, which makes the expense side look unpredictable if nobody is tracking it against usage.
What we doKeeps nitrogen supply in its own line against session count, so a big delivery reads as timing, not a sign of trouble. -
3
Certified service visits are a schedule, not a surprise
A whole-body chamber needs certified technicians for service visits and part replacement on a set schedule, and treated as one-off repairs, it hides whether the chamber's upkeep cost is actually worth what it earns.
What we doKeeps chamber maintenance in its own line so cost stays visible over time, not just in the month a bill lands. -
4
A local treatment and a whole-body session are not the same sale
A localized joint treatment costs far less to deliver than a full whole-body session, and blended into one revenue number, there is no way to tell which service is actually paying for the chamber and the nitrogen it uses.
What we doKeeps whole-body and localized sessions in separate lines so each one's real contribution is visible.
Your categories
The categories Gus keeps for a cryotherapy studio.
Set up once for how you get paid and what you spend. You never pick a category. He does, and an accountant checks it.
Money in
- Whole-body sessionsSingle chamber sessions, paid through Mindbody or Vagaro.
- Localized sessionsTargeted joint or facial treatments, kept apart from whole-body.
- MembershipsMonthly unlimited or set-session plans.
- Session packagesPrepaid multi-session packs, tracked as owed sessions until used.
Money out
- Nitrogen supplyLiquid nitrogen deliveries and tank rental.
- Chamber maintenanceCertified service visits and part replacement.
- Licensing and certificationOperator certification and studio permits.
- Booking softwareMindbody, Vagaro, or a similar scheduling tool.
- Protective gearGloves, socks, and other single-use safety items.
What we watch for you
- Session count
Whole-body and localized sessions run against membership fees collected, so usage matches what is being paid for.
- Nitrogen cost per session
Nitrogen spend divided by sessions run, so pricing reflects the real cost of a chamber cycle.
- Chamber uptime cost
Maintenance spend tracked over time, so you know if the chamber is earning its keep.
- The set-aside
What you will owe, tracked every month, so April is a number you already knew.
Ask Gus
Things cryotherapy studio owners ask Gus.
Text him like you would text anybody. He answers in plain English, and when a question is above his pay grade, an accountant looks and gets back to you.
I checked and it lines up with a bigger tank fill, not more sessions run. I kept it in its own line so you can see it against session count over time.
I logged it as equipment maintenance, kept apart from routine costs, so it will not distort this month's number on its own.
It does. A membership is a flat charge for access, not a bundle of sessions owed, so it counts as income whether the chamber gets used twice or not at all.
The tax side
The tax side of a cryotherapy studio.
Most of what trips up a cryotherapy studio is where the chamber and its upkeep get filed, and whether an operator is really a contractor. Neither is complicated once the books are set up right.
What your return has to get right
Your accountant signs it, so it gets done right the first time.
- Equipment write-offsA whole-body cryo chamber can usually be written off the year it is bought. Bonus depreciation is 100 percent for property acquired after January 19, 2025.
- Worker classificationA certified operator who works your schedule and uses your chamber is usually an employee, not a contractor, even if paid per shift.
- The pass-through deductionMost owner-operators can take up to 20 percent of business profit off their taxable income. It comes out right when the books are right all year.
- Quarterly estimated taxesSelf-employment tax runs 15.3 percent on top of income tax, and it is not withheld anywhere, so most owner-operators pay estimated tax four times a year.
Deductions cryotherapy studios miss
Your bookkeeper knows what to look for in your statements. You never have to.
- Liquid nitrogen deliveries
- Chamber maintenance and parts
- Operator certification fees
- Protective gear and single-use supplies
- Booking software
- Front desk wages
- Liability insurance
- Marketing and lead fees
- Studio permits
- Cleaning supplies
- Retail inventory
- Utilities for chamber operation
General information about 2026 federal rules, not advice for your business. Your accountant looks at your actual numbers before anything gets filed.
All year, not just April
A cryotherapy studio's year, kept every month.
New Year recovery goals bring a rush, and summer can bring a lull. Your team keeps you ahead of the tax calendar through both. Every month in between, your bookkeeper closes the books and speaks up the moment something looks off.
- January
Plan the year
New Year membership sign-ups get counted right, last year's return gets started, and you get a monthly set-aside so April is already handled.
- April
Filed. Done.
Your return is filed and signed. No surprise bill, because the set-aside has been running since January.
- July
Halfway check
Where you stand, what you will owe, and whether the summer session dip changed the number.
- October
Before the holiday rush
Gift memberships and packages start selling before the holidays. Gus looks at whether a second chamber is worth buying before December.
What you get
What you pay depends on what your business needs, and it does not move after that, busy season or slow. No hourly bills, no surprise invoices, no setup fee.
Book a call- Monthly bookkeeping
Every transaction sorted into categories set up for cryotherapy studios. You never categorize a thing.
- An accountant checks every transaction
Real review, every month, before your books close. Not a spot check.
- Your business tax return, filed
Prepared, reviewed, and signed by that same accountant every year.
- The monthly number
What you made, what you spent, what to set aside for taxes.
- Your own bookkeeper
A real person assigned to your business, in the app whenever you need them. No hold music.
- On your books all year
Every month, not just in April. Your team speaks up whenever something is worth your attention.
- Cancel any time
No contract. No cancellation call. Your books are yours.
Straight answers
Questions cryotherapy studio owners ask first.
Do I need to track memberships and multi-session packages differently?
Yes. A membership is a flat access fee counted as income right away, while a package is owed sessions that only count as income once each one is used, so the two need separate treatment to keep your months accurate.
Our nitrogen costs swing a lot month to month. Is that a problem?
No. Gus keeps nitrogen supply in its own line against session count, so a big refill month reads as timing, not a sign something is wrong.
We use Mindbody for scheduling. Do we need to change anything?
No. Keep booking sessions the way you do. Gus works from your bank statement, and when a deposit is unclear he asks you once and remembers the answer.
Can I write off the whole chamber at once?
Often, yes, in the year you buy it. Whether to take the full deduction now or spread it out depends on the year you are having, so the accountant weighs in once the purchase is flagged.
The studio lost money in its first year with the chamber and buildout costs. Is that normal?
Very common, given what a whole-body chamber and the space it needs cost to set up. That loss carries forward correctly, and the accountant makes sure it works in your favor on future returns.
Is a real accountant checking my books?
Yes. You get your own bookkeeper, Gus does the first pass on every transaction, and an accountant checks every one before your month closes. That same accountant prepares, signs, and files your business return. Goatkeeper is not a CPA firm, and we never pretend a person looked when they did not.
What does it cost, and can I cancel?
It starts at $197 a month, depending on what your business needs. No setup fee, no hourly bills, no contract. Cancel any time from the app, and your books go with you.
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What makes a bookkeeper worth paying for Every business we keep books for
Book a call
Pick a time. That's the whole signup.
Fifteen minutes with a real person on our team. They look at where your books are, tell you straight what it takes to get caught up, and get you set up on the spot if it fits.
- $197 a month to start
- An accountant on every transaction
- Cancel whenever